Smart buildings and the Internet of Things (IoT) are revolutionizing how facility and workplace managers monitor and maintain facilities, providing real-time insights and predictive maintenance. AI is enhancing building operations and the workplace experience, while data analytics are helping facility managers make smarter, data-driven decisions. In the ever-evolving world of facility management, much of professional success comes down to staying on top of all the ways the industry is changing.
Here’s a reading list to help you understand the tech and trends driving facility and workplace management.
Single source for success: Keeping compliant at government facilities with a unified platform
Government facilities face a complex and shifting regulatory landscape. The post explains how a unified platform helps facility managers stay compliant by centralizing data and improving coordination across departments.
Maintenance and operations teams often deal with fragmented systems and inconsistent reporting. The article highlights how integrated tools support faster decision-making, reduce manual errors, and improve visibility when responding to new requirements or preparing for audits.
Visitor management is another focus, with the platform offering tools to track access, enforce safety protocols, and maintain building security. These capabilities help ensure compliance while supporting a safer environment.
Real-time updates and automated reporting features allow teams to stay informed and demonstrate adherence to regulations with clear documentation.
Read the post to see how a centralized approach can improve efficiency and reduce risk across government facilities.
Patching a PM program: Concrete steps to improve preventive maintenance
Preventive maintenance programs often need regular adjustments to stay effective. The post outlines a clear set of steps for improving PM strategies, starting with how to track key performance indicators and assess asset criticality to better prioritize maintenance schedules.
It explains how data-driven decisions can help fine-tune maintenance intervals and reduce unplanned downtime. The article also covers how digital documentation and updated manuals support consistency and improve access to asset information.
Technology plays a central role, with examples like IoT sensors that enable real-time monitoring and early issue detection. These tools help maintenance teams respond faster and more accurately, improving overall reliability. Training is another focus, emphasizing the importance of equipping technicians with the skills needed to carry out preventive tasks effectively.
Discover how combining process improvements with smart tools and training leads to safer, more efficient operations.
The future of workspaces: Core trends driving smart buildings and IoT
Smart building technologies are reshaping how facility managers approach workplace operations. The post explores key trends driving this shift, including energy optimization, predictive maintenance, and adaptive workspaces. These developments reflect a broader move toward more responsive, data-driven environments that support sustainability and occupant well-being.
Energy management is a central theme, with IoT sensors and analytics enabling real-time monitoring and automated adjustments. These tools help reduce waste, lower costs, and support ESG goals by making building systems more efficient and transparent.
Predictive maintenance is also covered, showing how connected systems can detect early signs of equipment wear and trigger timely interventions. It’s an approach that helps reduce downtime, extend asset lifespans, and improve overall reliability.
Find out how these technologies allow facility managers to respond to changing needs in hybrid work environments and create more comfortable, productive spaces.
Real-time data in action: Key benefits for modern enterprises
Real-time data is becoming essential for facility managers looking to improve decision-making and operational efficiency. The post explores how integrated data systems help organizations move beyond reactive strategies by providing up-to-date insights that support faster, more informed responses to changing conditions.
The article highlights how centralizing data through an integrated workplace management system (IWMS) eliminates silos and improves visibility across departments, with an exploration of how this approach helps reduce redundancy, streamline communication, and ensure that teams are working from the most current information available.
Get a clear look at how real-time data supports compliance, reduces inefficiencies, and strengthens overall performance.
How property maintenance delivers value to all stakeholders
Property maintenance plays a critical role in protecting asset value, reducing operational costs, and improving satisfaction for everyone involved, from owners and managers to tenants and service providers.
The article explains how regular inspections, preventive maintenance, and capital improvements contribute to safer, more functional spaces. These efforts also support compliance with building codes and safety regulations, helping facility teams avoid legal risks and maintain high standards across properties.
Technology is a key enabler in this process. The post highlights how property maintenance software centralizes data, streamlines task management, and improves coordination with vendors. With everyone working from the same system, teams can reduce delays, eliminate errors, and respond more effectively to maintenance needs.
Facility managers will find practical insights into how digital tools and structured processes can enhance tenant satisfaction, extend asset lifespans, and optimize return on investment.
Read for a clear look at how modern maintenance strategies deliver measurable value across the board.
Designing Neuroinclusive Workplaces: Advancing Sensory Processing and Cognitive Well-Being in the Built Environment
Skirts the line for a reading list by being a podcast episode about a book, but the information is valuable enough to have us bending the rules.
Neuroinclusive design is gaining momentum as organizations recognize the importance of creating spaces that support a wider range of cognitive and sensory needs. In this podcast episode, Kay Sargent shares insights from her book and explains why workplace and facility leaders should prioritize inclusive design strategies. With neurodivergent individuals making up roughly 20% of the global population, the built environment plays a critical role in supporting their well-being and productivity.
Facility managers will find practical guidance on how to implement inclusive design principles in real-world settings. The episode covers how intentional planning and evidence-based design can help teams move beyond aesthetics to create environments that truly support human potential. Sargent also highlights the importance of follow-through, ensuring that design decisions are carried out effectively across teams and spaces.
Listen to the episode to understand how inclusive design can enhance employee experience, improve engagement, and support long-term organizational goals.
Listen for the valuable takeaways for facility managers, HR leaders, architects, and anyone involved in shaping the modern workplace.
Gen Z Is Redefining the Workplace — and Companies Must Adapt or Face Losing Talent
Gen Z is entering the workforce with a distinct set of expectations around flexibility, purpose, and technology. The post explores how this generation is influencing office design and workplace culture, pushing organizations to rethink how they support collaboration, wellness, and career development. With Gen Z projected to make up a growing share of the global workforce, adapting to their needs is becoming a strategic priority.
The article outlines how Gen Z values hybrid work models, sustainability, and spaces that support both social interaction and focused work. It explains why traditional layouts, including cubicles and closed offices, no longer meet the needs of younger employees, who prefer open, tech-enabled environments that foster creativity and connection.
Technology plays a central role in this shift. The article highlights how tools like conference room scheduling software and mobile booking apps help Gen Z navigate the workplace more efficiently. These digital solutions support autonomy and flexibility, which are key drivers of engagement and retention for this generation.
From adjustable furniture and natural lighting to wellness programs and smart building features, get actionable ideas for creating spaces that attract and retain the next generation of talent.
‘AI in the Workplace: A Report for 2025’ from McKinsey
Artificial intelligence is poised to reshape the workplace in ways comparable to past industrial revolutions. McKinsey’s report explores how AI could contribute up to $4.4 trillion in productivity gains, yet only 1 percent of companies currently consider themselves mature in their AI adoption. The report emphasizes that while most organizations are investing in AI, many are still struggling to integrate it meaningfully into daily workflows.
The research highlights a disconnect between leadership and employees. While 94 percent of employees and 99% of C-suite leaders are familiar with generative AI tools, many leaders underestimate their teams’ readiness. Millennial managers, often in key leadership roles, are identified as crucial change agents who can help bridge this gap by championing adoption and supporting their teams through the transition.
Discover a forward-looking view of how organizations can prepare for a more intelligent, responsive workplace.
Eptura Insights: Adopting a value integrator mindset for CRE success
Corporate real estate (CRE) teams are increasingly expected to deliver strategic value, not just manage space and costs. This post introduces the “value integrator” mindset, which encourages CRE leaders to align more closely with business goals and use data to guide decisions that impact employee experience, sustainability, and operational efficiency.
The article explains how integrated workplace management systems (IWMS) support this shift by connecting data across departments and enabling faster, more informed responses and explores the importance of cross-functional collaboration and outcome-driven planning.
Get practical insights into how adopting this mindset can elevate their role and help demonstrate the broader impact of their work.
Read for a clear framework for moving from tactical execution to strategic contribution.
Map the people to the process: How to build the best software selection team
Selecting workplace software is a high-stakes decision that affects nearly every part of an organization. This post breaks down how to build a cross-functional team that can guide the selection process from strategic planning through implementation.
Facility managers will find practical advice on how to avoid common pitfalls like bloated requirement lists, vague requests for proposals, and misaligned priorities. The post also highlights how a structured, inclusive approach can reduce risk, improve adoption, and maximize return on investment.
Explore how mapping the right people to each step of the process leads to smarter software decisions and stronger outcomes across the organization.
Keep learning, keep leading
Facility and workplace management are evolving fast, shaped by new technologies, shifting workforce expectations, and growing demands for sustainability and efficiency. Staying informed is essential for making smart decisions, anticipating change, and leading teams with confidence.
For even more tools, reports, and expert insights, visit Eptura’s Resource Center and continue building your knowledge.
By Jonathan Davis
As a content creator at Eptura, Jonathan Davis covers asset management, maintenance software, and SaaS solutions, delivering thought leadership with actionable insights across industries such as fleet, manufacturing, healthcare, and hospitality. Jonathan’s writing focuses on topics to help enterprises optimize their operations, including building lifecycle management, digital twins, BIM for facility management, and preventive and predictive maintenance strategies. With a master's degree in journalism and a diverse background that includes writing textbooks, editing video game dialogue, and teaching English as a foreign language, Jonathan brings a versatile perspective to his content creation.
