Meeting spaces can be booked and managed automatically, with little to no human intervention.
-Operational Manager, Insurance
EPTURA ENGAGE > ROOM BOOKING
Meeting room booking made easy
Book, manage, and optimize rooms so teams can collaborate efficiently.
Make the most of every meeting space
Help everyone make better use of the workplace with intuitive room booking software that ensures no meeting room goes unused, and there’s always a spot for teams to collaborate.
Easy booking
Reserve the right meeting space, every time
Quickly locate and reserve the ideal room for any meeting—whether you need a huddle space or a large conference room. Familiar booking tools and AI-powered booking help teams secure the best available space, so every meeting starts on time and supports planned collaboration.
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Automated scheduling
Keep meetings running smoothly
Last‑minute changes or recurring meetings are handled automatically, with room updates syncing across calendars in real time. Engage manages the details in the background, so everyone stays aligned and meetings run without interruption.
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Optimized space use
Maximize meeting room availability
Gain actionable insights into room usage, peak demand, and occupancy. Leaders can optimize layouts, improve availability, and ensure no meeting room goes unused—maximizing the value of every space.
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Smarter meeting room management
Manage meeting rooms more efficiently with features that simplify booking, improve space usage, and support better collaboration.
Smart room search and booking
Filter by location, capacity, layout, and amenities. See real-time availability on a floor plan and schedule meetings effortlessly.
Microsoft Outlook integration
Book meetings directly in Outlook with integrated calendar invites. Add video conferencing, include attendees and visitors, and request services in one streamlined workflow.
Automate room management
Automatically release rooms when no-shows happen, and find alternative spaces when plans change. Meeting updates sync instantly across Outlook so attendees always have the correct room and schedule.
Conversational room booking
Book meeting rooms in Microsoft Teams using natural language commands, and the best available room is intelligently selected and booked for you, reducing manual searching.
Meeting room screens
See room status at-a-glance and manage meetings from the screen outside the room, including quick booking, check in, and extending or ending sessions.
Meeting room insights
Get clear insights into meeting room usage, including popular spaces, occupancy trends, and no‑show patterns, helping optimize layouts and eliminate wasted space.
