With a large UK headquarters and meeting spaces spread across multiple floors, the Met Office faced growing challenges in managing room bookings. Employees frequently encountered double bookings, wasted time searching for available rooms, and frustration that ultimately impacted productivity.
A lack of visibility into how spaces were being used made it difficult to allocate resources effectively. Empty rooms went unused due to no-shows, while in-demand spaces were often unavailable.
By partnering with Eptura, the Met Office rolled out a streamlined meeting room booking system with integrated analytics and presence detection sensors, resulting in smarter space management and a better workplace experience.
The results:
- Full visibility: All meeting spaces — from boardrooms to private pods — are now visible on a single platform, making it easy for employees to book the right space.
- 90% fewer double bookings: With clear visibility into what’s booked and what’s available, employees no longer compete for rooms or run into scheduling conflicts.
- Real-time availability: Presence sensors detect occupancy, automatically releasing rooms if they’re not in use and ensuring accurate data about room utilization.
- More control: Flexible booking permissions support internal use and sublet spaces, with custom rules per room.
- Data-driven decisions: Advanced analytics deliver insights into occupancy, peak usage times, and no-shows, helping the team plan smarter.
- Increased collaboration: Less time spent searching for and setting up rooms means more time for productive, team-based meetings.
With the right tools in place, you too can eliminate booking conflicts, gain real-time visibility into room usage, and empower your teams to collaborate more effectively.
