As offices continue to reopen, we’re witnessing the emergence of new workplace safety requirements.

At Eptura, we’re getting questions from our users on how to best use our platform to safely manage incoming employees, contractors, and visitors, while also adhering to guidelines on preventing the spread of the virus.

Today, safely managing all people on the premises involves implementing a touchless check-in experience. Here’s what to know.

How to implement a touchless check-in experience for employees & visitors

1. Register and vet employees and visitors before they step foot on the premises.

Before your staff member or guest arrives, be proactive. Your lobby isn’t the place to screen people anymore.

With Eptura’s remote registration process, send customizable questionnaires and safety videos in advance with an invitation email. Be sure that anyone coming to your building properly complies with your health and safety guidelines. If they don’t comply, you can automatically alert your hosts.

Hosts can also send risk acknowledgment forms, NDAs, or other documents to invitation emails for employees and guests to sign in advance, replacing the need for signing agreements by hand upon arrival.

2. Check employees’ temperatures with touchless scanners.

Strengthen your health and safety processes by integrating a touchless temperature scanner. Upon arrival at your location, easily scan your employees right in the lobby, and restrict their access if they have a fever.

3. Equip your employees and visitors with QR codes to allow access to specific areas of your building.

If your employees or visitors comply with health and safety guidelines sent in advance, grant them access through specific turnstiles or doorways in your building by sending them a unique QR code. Forget providing them with a special keycard that you’ll have to pass back and forth.

QR code touchless check-in Proxyclick
Visitors receive these codes via an invitation email (as long as pre-registration criteria are met), and can scan them directly from their mobile devices.

Employees, once added to the Employee list in Eptura by company administrators, are granted access via the app. Once downloaded on their smartphone, they can scan this app against QR codes shown at kiosks or access control points listed above.

These secure, unique QR codes grants employees, contractors, and visitors access to specific areas of your building, during specified times of day. With the app, if employees forget to sign out on the day they arrive in the office, the system will automatically check them out at midnight.

 

4. Respect your employees’ and visitors’ data.

Companies should not lose sight of regulations surrounding this sensitive data, as well as local differences in how it needs to be processed and stored. Eptura is committed to respecting data privacy, giving users the option to easily delete data and businesses peace of mind by securely storing health data.

5. Don’t compromise on building security.

Last but not least, go touchless without making any security trade-offs. Eptura’s security features remain fully operational, including watchlists and ID Match, emergency notifications, and access control integrations.

 

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Jonathan writes about asset management, maintenance software, and SaaS solutions in his role as a digital content creator at Eptura. He covers trends across industries, including fleet, manufacturing, healthcare, and hospitality, with a focus on delivering thought leadership with actionable insights. Earlier in his career, he wrote textbooks, edited NPC dialogue for video games, and taught English as a foreign language. He holds a master's degree in journalism.