While catching up with our coworkers is a perk of going into the office, it’s important that we’re still prioritizing productivity. To make the most of your days in the office, consider these six strategies that will make your experience as efficient and positive as possible. From packing the right essentials to creating an optimal workspace and managing your time effectively, these tips can help you optimize your day and make the commute worthwhile.
1. Pack the essentials
To kickstart a productive office day, packing the right essentials is crucial. Consider your daily tasks and ensure you have everything you need to accomplish them efficiently. This includes your laptop, charger, and any other electronic devices necessary for your work. Don’t forget the essential accessories, such as a mouse, keyboard, and any software or files you may need.
Top tip: creating a focused and productive work environment is essential for maximizing your productivity. Noise-canceling headphones are a go-to for many to block out distractions and allow you to fully immerse yourself in your work.
Additionally, staying hydrated and energized is vital for maintaining your productivity throughout the day. Pack a water bottle to stay hydrated and avoid the dreaded mid-afternoon slump. Additionally, bring some healthy snacks to keep your energy levels up and prevent unhealthy vending machine choices. Always keep in mind the link between your physical well-being and your mental focus and productivity.
2. Book a desk suited for your tasks
When choosing a desk, consider the space available for your work materials and equipment. A cluttered workspace can hinder productivity and increase stress levels. Ensure your desk provides ample surface area to place your belongings and organize them efficiently. Consider opting for a desk with built-in storage options, such as drawers or shelves, to keep your essentials within reach.
The location of your desk also plays a significant role in your productivity. If possible, choose a desk that receives natural light, as it can improve your mood, reduce eye strain, and enhance overall cognitive function. Avoid areas with excessive noise or constant distractions — desks by ringing phones or the canteen can disrupt your focus and hinder your ability to concentrate. If you require extended periods of uninterrupted work, consider booking a desk in a less-populated area of the office or a private workspace, if available.
When booking your desk, keep in mind your work style and preferences. If you frequently collaborate with colleagues or engage in discussions, a desk in a central location may be ideal. However, if your tasks require deep concentration and minimal interruptions, a more secluded spot might be better suited for you. Some offices offer various types of workspaces, such as open areas, cubicles, or private offices. Choose the option that aligns best with your needs and allows you to be most productive.
3. Book a desk based on who else is in
When choosing a desk, consider the personalities and work styles of your colleagues. If you require absolute silence to focus, avoid sitting near chatty colleagues or in high-traffic areas. Alternatively, if you thrive on collaboration and idea-sharing, position yourself near colleagues with similar work styles. This strategic desk placement can significantly enhance your productivity and job satisfaction.
Furthermore, think about the noise level and privacy of different desk locations. If you need to make frequent phone calls or virtual meetings, opt for a quieter area to minimize disruptions. If your work involves confidential information, select a desk that provides adequate privacy to protect sensitive data.
4. Arrive ahead of time
Arriving at the office ahead of time can significantly enhance your productivity and set the tone for a successful day. Aim to arrive 5-10 minutes before your scheduled start time to avoid feeling rushed and stressed. This buffer allows you to settle in, gather your thoughts, and mentally prepare for the tasks ahead.
Informing your colleagues in advance if you anticipate being late, especially if you have a scheduled meeting, demonstrates respect for their time and helps maintain a collaborative work environment. By communicating any potential delays, you can minimize disruptions and ensure that important tasks are not held up unnecessarily.
Use these extra minutes to review your schedule for the day. Prioritize your tasks, taking into account any urgent deadlines or important meetings. Knowing what lies ahead will help you focus your energy and allocate your time effectively. Additionally, take a moment to review any notes or unfinished tasks from the previous day to ensure continuity in your work.
Arriving early also provides an opportunity to organize your workspace. Tidy up your desk, ensure your computer is ready, and connect any necessary devices. A clutter-free environment can improve your concentration and reduce distractions, fostering a more productive work atmosphere.
5. Keep your workspace clean and tidy
Maintaining a clean and tidy workspace is crucial for enhancing productivity and creating a positive work environment. A cluttered desk can lead to distractions, decreased focus, and wasted time searching for misplaced items. Here are some strategies to keep your workspace organized and clutter-free:
- Declutter regularly: Take a few minutes at the end of each day to tidy up your desk. Clear away any unnecessary items, such as empty coffee cups, used papers, and personal belongings. This simple habit will prevent clutter from accumulating and make it easier to start your day with a clean slate.
- Store supplies appropriately: Keep your office supplies organized by using designated storage containers or drawers. Label each container or drawer to make it easy to find what you need. This will reduce the time spent searching for supplies and help you maintain a streamlined workspace.
- Disinfect surfaces regularly: Our society is more health-focused than ever, so it’s important to keep your workspace clean and sanitized. Disinfect your desk, keyboard, mouse, and other frequently touched surfaces at least at the end of the day to reduce the risk of illness and maintain a healthy work environment.
- Designate a specific area for personal belongings: Keep personal items, such as coats and bags in a designated area away from your work surface. This will help to create a clear and organized workspace and prevent personal items from becoming distractions.
- Use organizational stationery: There are various organizational tools available to help you keep your workspace tidy. These may include desk organizers, file folders, and cable management solutions. By using these tools, you can keep your supplies organized and easily accessible, reducing the time spent searching for items and increasing your overall efficiency.
Remember, a tidy workspace not only enhances your productivity but also contributes to a positive and professional work environment.
6. Take breaks
Sustaining high levels of concentration and productivity throughout the entire workday can be challenging. Incorporating regular breaks into your routine is essential for maintaining focus and preventing burnout. One effective method is the Pomodoro technique, which involves working for a set period (usually 25 minutes) and then taking a short break. This approach helps maintain focus during work periods and allows for necessary rest during breaks.
It’s also important to physically move your body during breaks. Sitting for extended periods can lead to stiffness and discomfort, which can hinder productivity. Standing up, stretching, or taking a short walk can help improve circulation, reduce muscle tension, and clear your mind. Consider stepping outside for some fresh air, as this can provide a refreshing change of scenery and boost your energy levels.
Remember, breaks are not just about stepping away from work; they’re about recharging and returning to your tasks refreshed and ready to perform at your best. Embrace regular breaks as an essential part of your workday routine, and you’ll be surprised at the positive impact they can have on your productivity and overall well-being.
Maximize your office days
Maximizing productivity during office hours is essential. Not only is it important when working towards company goals, but there’s nothing better than leaving the office feeling accomplished after a good day’s work. Remember, productivity is not just about working harder; it’s about working smarter. Technology like seamless desk booking software can help achieve this when planning for your in-office days. Find out more about Eptura Workplace for you and your team.
By Gabi Bellairs-Lombard
Gabi is a London-based writer with 8 years of experience in copywriting and strategy across various verticals. She has been immersed in tech for two years, previously writing for a fintech company. Her specialities lie in long- and short-form writing, SEO writing and strategy, and market research. In her current role at Eptura, she covers the latest worktech and workplace experience trends.
