By Nai Kanell
Director of Marketing
SpaceIQ
“Let’s meet in the conference room” is a pretty straightforward statement…unless there’s more than one conference room in your building. In that case, it’s important to come up with conference room naming ideas that delineate which space is which. Different names for meeting rooms makes it easy for groups to find, book, and occupy the right one.
But how should you name your conference rooms? The idea is to create clarity—the last thing you want to do is create more confusion with a complicated naming system. Use unique conference room names, follow a uniform theme, and make distinctive choices that are easy for people to understand. They should be easy to pronounce, too.
Here are eight examples for conference room names and why they work. Use them as inspiration for names for conference rooms in your facilities:
1. Alphanumeric
If you’re going for pure utility, alphanumeric naming is ideal. eople will know at a glance where the room is. The downfall? It’s not very creative and can be confusing if people aren’t on the same page about how to interpret the naming convention.
- 02_CONFERENCE (Second floor)
- CONF_103: (First floor, Room 103)
2. Color and pattern
Colors, patterns, and shapes are, for the most part, universally understood,, which makes them ideal for naming conference rooms. An added bonus is factoring colors and patterns into overall workplace design. The blue conference room is painted, well, blue. The triangle conference room can have a triangle placard by the door.
- Green, Blue, Red
- Square, Circle, Triangle
- Argyle, Plaid, Gingham
3. Practical locations
This naming convention is best for conference rooms in specific locations. If there’s only one conference room in Marketing, it basically names itself. The same goes for meeting rooms located near landmarks, departments, or distinctive workplace areas.
- 3rd Floor NW Conference Room
- South Corner Conference Room
- Marketing Conference Room
4. Geographic
Naming your conference room after a city, state, or geographic feature is a familiar way to make it memorable. As a bonus, you’ll never run out of names, unless you have more than 50 conference rooms in your state-themed concept.
- Boston, Indianapolis, Minneapolis
- Connecticut, Kentucky, Utah
- Kilimanjaro, Everest, Fuji
5. Astronomical
For a far-out, fun way of naming conference rooms, look to the stars. Constellations, NASA rovers, satellites, and planets make for great conference room names and can spark a sense of adventure and wonder for anyone using the space.
- Sagittarius, Virgo, Orion
- Sputnik, Skylab, Juno
- Europa, Titan, Phobos
6. Nature
Biophilic design a big part of your workplace? Further bridge the gap between nature and your building with nature-focused conference room names. There’s an endless supply of animals, plants, insects, and regions that goes hand-in-hand with vivid imagery.
- Sparrow, Cardinal, Finch
- Walnut, Oak, Ash
- Desert, Rainforest, Savannah
7. City-specific landmarks
Many local startups and homegrown companies like to remember their roots. What better way to do this than by naming your conference rooms after local landmarks? It’s a great way to create a deeper connection to the community and foster a more comfortable, familiar atmosphere.
- Broad Street Conference Room
- Bradford Beach Conference Room
- Amphitheater Conference Room
8. Honorific names and titles
We wouldn’t be where we are today without the people who paved the path before us. This mindset comes full-circle when you name your conference rooms after innovators and leaders. Great inventors, philosophers, and social advocates set the tone for the forward-thinking taking place in each space.
- Tesla, Edison, Franklin
- Aristotle, Plato, Simone de Bouvier
- MLK, Harriett Tubman, Susan B. Anthony
Each of these naming conventions follows a theme, and uniformity within the theme. Any theme will do, so long as there are unique options for each individual conference room. The more rooms you have, the smarter it is to pick a theme with more variables vs. niche concepts. Plus, choose a theme that’s aligned with your company goals and values.
Keep reading: Eight Innovative Ideas for Facility Management.
By Jonathan Davis
Jonathan writes about asset management, maintenance software, and SaaS solutions in his role as a digital content creator at Eptura. He covers trends across industries, including fleet, manufacturing, healthcare, and hospitality, with a focus on delivering thought leadership with actionable insights. Earlier in his career, he wrote textbooks, edited NPC dialogue for video games, and taught English as a foreign language. He holds a master's degree in journalism.
